Riot Games Candidate & B2B Privacy Notice
Last Modified: January 25, 2023
Riot Games, Inc. and its subsidiaries (“Riot Games”) take privacy seriously, just like we do play. This Candidate & B2B Privacy Notice explains what info we collect during our application and recruitment process, our business to business (B2B) relationships, as well as ways we may use or share infoit. To learn more about our privacy practices on other Riot Games services, like our games and websites, please be sure to check out the Riot Games Privacy Notice.
We have developed this Candidate & B2B Privacy Notice to comply with applicable data protection laws globally. To the extent this Candidate & B2B Privacy Notice conflicts with local law in your jurisdiction, local laws apply.
1. What Info We Collect
This Candidate & B2B Privacy Notice applies to info you share with us directly (like by submitting an application or talking to our recruiters and interviewers) or that we may otherwise obtain or produce (such as from third parties, including your references, background checking agencies, and other external database holders and info collected from publicly available sources, including any social media platforms you use or other info available online like LinkedIn) in connection with our recruitment efforts and B2B relationships. The particular kinds of info we gather often depend on how you interact with us and, for candidates, the role for which you’re being considered.
Some of the most common examples include:
Contact Info. We collect names, email addresses, telephone numbers, and similar business or personal contact info to help us communicate with you.
Experience Info. We collect résumés, CVs, transcripts, cover letters, work samples, and other details about your prior or relevant experience, skills, education, training, or similar background info to support your application and/or our recruitment efforts.
Reference & Background Info. We collect info from and about any references you provide (it is your responsibility to obtain any necessary consent from your references prior to sharing their info with us). Where applicable, we may also collect info from background checks subject to relevant legal requirements.
Interview Info. We collect info from any interviews and screenings you may have, as well as details about the type of opening you are or may be pursuing (like current or desired salary and similar preferences).
Previous applications/roles. We collect info relating to previous applications you have made to Riot Games and/or any previous employment history with Riot Games.
Immigration/visa status. We collect details of your immigration or visa status.
B2B Info. We collect tax ID numbers, Social Security numbers, and bank account information to provide payments. We use legal names to run risk assessments.
Demographic & Sensitive Info. We try to avoid collecting or processing info that reveals your racial or ethnic origin, religious, political or philosophical beliefs, genetic data, biometric data, trade union membership, or info about your health/sex life/sexual orientation (“Sensitive Personal Information”). However, in some circumstances, and where local laws allow, we may collect or request some Sensitive Personal Information for legitimate employment-related purposes where necessary. For example:
Equal opportunities - info about your racial/ethnic origin, gender, date of birth, and disabilities, as well as photographs, for the purposes of equal opportunities monitoring and diversity and inclusion efforts.
Health - info about your physical or mental condition in order to provide work-related adjustments, health and insurance benefits, or to manage absences from work.
2. How We Use Info
We collect info to support our application and recruitment process and our B2B relationships, including to:
Process your application (such as adding your info to our systems);
Communicate with you (like to schedule interview times and dates or in connection with services provided);
Assess your eligibility for our available opportunities or to enter into a contract (including other current or potential future openings at Riot Games you may not have considered);
Measure and improve our recruitment process (like by analyzing hiring trends and enhancing our diversity efforts usually by aggregating data);
Comply with our legal and regulatory obligations (such as submitting required reports, and conducting risk management assessments for B2B relationships);
Verify the info you submit (including, where applicable, by conducting employment history, background, and reference checks); and
In certain cases, help you coordinate immigration, work permit, relocation, travel, or other similar issues.
Perform our business contract with you or where applicable, our business customer, supplier, partner, agent or investor whom you act on behalf of or represent.
Conduct and develop our business (such as researching, developing and improving our products or services, managing our business relationships including account management, business development and marketing in relation to our existing and prospective business suppliers, customers, partners, agents or investors).
We’ll also use info as we believe is necessary or appropriate under applicable law to protect the rights and property of Riot Games, players, other candidates, our employees, or the public.
If you are accepted for a role the info collected during the recruitment process will form part of your ongoing staff member record and will be processed in accordance with our Employee Privacy Notice.
If you are not successful, we may still keep your application to allow us to consider you for other suitable openings within Riot Games in the future and will delete your CV, résumé, and cover letter in line with local retention requirements.
3. How We Share Info
Whenever we permit a third party to access personal info, we will implement appropriate measures to ensure the info is used in a manner consistent with this Candidate Privacy Notice and that the security and confidentiality of the info is maintained.
Riot Games is a global gaming company headquartered in Los Angeles with offices and operations around the world. As part of the recruitment process for example, we would share your info with hiring managers, interviewers and those directly involved in the recruitment process. As part of the B2B relationship for example, we would share your info with security operations, the legal team, purchasing operations, finance, and those directly involved in the ongoing B2B services. These individuals may be spread across various offices and locations worldwide. We may share the info we collect with our subsidiaries and affiliates, which means your info could be transferred to or stored in the US, UK, or other locations outside your country of residence.
We use service providers to support our recruitment efforts and B2B relationships by providing some of the services discussed in this Candidate & B2B Privacy Notice on our behalf, including:
recruitment or executive search agencies involved in your recruitment;
recruitment or executive search agencies involved in your recruitment;
data storage, shared services and recruitment platform providers, IT developers and support providers and providers of hosting services; and
third parties who provide support and advice including in relation to legal, financial / audit, management consultancy, insurance, health and safety, security and intel and whistleblowing / reporting issues.
These service providers may be located outside your country of residence or the country where the position for which you applied is located.
We’ll also share info with third parties where we have a legitimate interest in doing so or where otherwise permitted by law. For example, we might share info with external parties if you ask us to do so in connection with a relocation, to coordinate travel, or to support you with immigration or similar issues related to your application. We don’t sell or share for cross-context behavioral advertising your information to independent third parties.
Additionally, we use and share info to comply with our legal obligations and as we believe is necessary or appropriate under applicable law to protect the rights and property of Riot Games, players, other candidates or B2B contacts, our employees, or the public, or in connection with the sale, assignment or other transfer of all or part of our business.
In some cases, the sharing described above may result in your personal info being transferred internationally, including from the European Economic Area to a country outside it. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective). However, we have taken appropriate safeguards to require that your personal info will remain protected in accordance with this Notice. These include implementing the European Commission’s Standard Contractual Clauses.
4. Categories of Personal Info Collected & Disclosed
In summary, depending on how you interact with us and the role for which you are being considered, the following categories of personal info may have been collected and disclosed for a business purpose in the preceding 12 months:
Identifiers, including name, email address, and telephone number
Characteristics of protected classifications under state or federal law, including date of birth, age, gender, racial/ethnic origin, disabilities, and medical condition
Audio, electronic, visual, thermal, olfactory, or similar information, including photographs
Professional or employment-related information, including résumés, CVs, transcripts, cover letters, work samples, references, background checks, info from interviews and screeners, info relating to previous Riot Games applications, and immigration or visa status
We do not infer characteristics using sensitive personal information.
We use appropriate physical, technical, and organizational security safeguards to help protect your info from unauthorized access, destruction, use, modification, or disclosure both during transmission and in storage. For example, we use computer systems with limited access in controlled facilities to store info. We also use technologies like encryption and hashing to protect some of the info we collect.
However, please note that no server, communications network, or data transmission over the Internet is 100% secure. Our services are no exception and we can’t guarantee the security of any info transmitted to us.
6. Your Rights, Choices & Controls
We’ll collect and use your info in accordance with your legal rights, such as described in this Candidate & B2B Privacy Notice or otherwise requested or approved by you. We’ll generally only retain your info as long as is necessary or appropriate for our recruiting efforts and operating our business (including for purposes like complying with our legal obligations, managing internal books and records, preventing fraud, resolving disputes, and enforcing our contracts and terms), unless a longer retention period is permitted or required by law.
We encourage you to always make sure that the info you share with us is kept up to date. To learn more about the personal info we hold, or to ask that we update or delete your info, contact us using the information at the bottom of this page.
You may exercise the rights available to you under applicable data protection laws including if you wish to access, correct, update or request deletion of your personal info, by contacting us using the contact details provided below.
For EU candidates, please initiate a Data Access Request with your recruiter to request access to or deletion of your info. All other candidates who would like to request access to or deletion of your info, please submit a ticket. For B2B contacts who would like to request access to or deletion of your info, please email email@example.com. You also have the right not to be discriminated against for exercising any of these rights. We might not always be able to accommodate your requests in line with our legitimate interests, but if not, we’ll let you know why. You can also submit an unresolved complaint to a supervisory authority and we will work with them to address your concern. However, we strongly recommend that you engage with us first and we will endeavor to address any concerns.
7. Legal Basis
Under European data protection law, our legal basis for processing your personal info as part of the recruitment process is:
our legitimate interests (as summarised above in How We Use Info);
to comply with applicable immigration and/or employment laws and regulations;
to take steps prior to entering into an employment or vendor contract with you, where you are considered for employment or a B2B relationship;
in circumstances where you have made the data public;
where we have your consent to do so. Where we have requested your consent to process your personal data, you have the right to withdraw your consent at any time; and
to protect the rights and interests of Riot Games, our employees, applicants and others, as required and permitted by applicable law.
8. Policy Changes
We’ll update this Candidate & B2B Privacy Notice from time to time to reflect changes in technology, law, our business operations, or any other reason we determine is necessary or appropriate. When we do make changes, we’ll update the “Last Modified” date above and post it to our careers website. If we make material changes to the ways we process applicant info, we’ll provide you additional notice as well (such as by sending you a notification directly at the email address we have on file).
We encourage you to check back periodically to review this Candidate & B2B Privacy Notice for any changes since your last visit. This will help ensure you better understand your relationship with Riot Games, including the ways we process your info.
9. Contact Us
If you have any questions about this Candidate & B2B Privacy Notice or our privacy practices, please send them to us via email at firstname.lastname@example.org or via postal mail at:
Riot Games, Inc.
Attn: Legal Department
12333 West Olympic Blvd.
Los Angeles, CA 90064
If you live in the EEA, UK or Switzerland:
Riot Games Ltd.
Attn: Legal Department
PO Box 11989